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Form Setup: System Forms


Sample Image of the Registration FormIn Form Setup: AppointmentsForm Setup: Client Reports, and Form Setup: Registrations, you can customize the questions used to collect data on the three main forms within WCONLINE.  In addition, Module Setup: Survey allows you to customize the optional post-session survey.  All four control panels are available under the "System Configuration" section of the Welcome menu and all function in much the same way; however, each has unique features that are discussed in the sections below and in the manual entry for Module Setup: Survey.

  • REGISTRATION FORM: The registration form is filled out by every client before they can access the system.  The form is typically used to collect demographic information (such as standing, major, and graduation year), as well as information that only needs collected once (such as how an individual heard about the center).  Once a client completes the registration form, they'll have an account on your system and will be able to log in.  Clients can edit their registration information using the "Update Profile & Email Options" option in the Welcome menu.
  • APPOINTMENT FORM: The appointment form is filled out when making an appointment.  Typically, the form is used for collecting appointment or meeting-specific information (such as the student's course, instructor, and assignment details).  This form should not be used to collect one-time demographic information since it is filled out every time an appointment is made.  For more information on appointments, read the manual's "Appointments" entry.
  • CLIENT REPORT FORM: The client report form is only available to administrators and is filled out by a staff member after meeting with a client.  This form is typically used to record the details of what was worked on during a given meeting.  Administrators are able to review previously-entered client report forms in order to prepare for an upcoming session.  For more information on client report forms, read the manual's "client report forms" entry.
  • SURVEY FORM: The survey form is used to collect anonymous, post-session feedback from a client after their appointment.  For more information on the survey, read the manual's "Module Setup: Survey" entry.

If you are considering making major revisions to your existing form questions, be sure to review our recommendations.

Form Setup: System Forms

SECTION 1: Form Setup: Appointments

SECTION 2: Form Setup: Client Reports

SECTION 3: Form Setup: Registrations

SECTION 4: Updating Forms: Suggestions and Considerations

SECTION 5: Form Setup: FAQ (Data, Missing Questions, and More)

WCONLINE Product Manual

The product manual is available completely online. Choose a chapter from the list below or use the search tool to perform a keyword search.

CH 1: Welcome


CH 2: Data Collection & Forms

CH 3: Access, Access Levels, and the Schedule

CH 4: Synchronous Online Meetings


CH 5: Update Profile & Email Options

CH 6: Client & Record Management

CH 7: Schedule Management

CH 8: Staff and Resource Management

CH 9: Starting Availability Management

CH 10: Blackout Times Management

CH 11: Announcement Management

CH 12: Mass Email Tool

CH 13: System Data Export

CH 14: Report: System Statistics

CH 15: Report: Master Listings

CH 16: Report: System Utilization

CH 17: Global System Settings

CH 18: Form Setup: System Forms

CH 19: Module Setup: Early Alerts & Flags

CH 20: Module Setup: Survey

CH 21: Module Setup: Time Clock


CH 22: Frequently Asked Questions

This manual applies to the current version of WCONLINE® and is constantly updated as new features are released.