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Module Setup: Time Clock


The time clock can be used as a traditional time clock, meaning people clock in when they arrive and out when they leave, or it can be used as a "waiting room," which displays a list of individuals waiting in person for appointments.

There is not a requirement to use the time clock. WCONLINE always counts appointments as having happened, including saving their correct lengths. Only if appointments are canceled or marked as no-shows are they taken off the schedule (and still recorded for your reports). Having appointments counted automatically saves a lot of time and busywork, since no one is required to check in and out.

The time clock can be a helpful way to collect additional data on when clients arrive and leave, if they use center equipment or spaces, if they join and leave group appointments at different times, and if they are waiting in person. The time clock can also help to track staff hours.

Many centers have a lot of walk-ins, and most are handled through just making "appointments" to record the time the student arrived or started a meeting, along with data about what the student needs help with. The student could make his or her own appointment, a front desk assistant might make the appointment for the student, or the tutor/advisor/etc. might make the appointment for the student as they start talking. If you find it useful to have walk-in students clock in and out, it might also be helpful to have students swipe a card to log in and clock in quickly as they arrive, and then swipe to log in and clock out as they leave.

Without the card reader, a green (clock in) or red (clock out) checkmark appears at the top left of the schedule view. Clicking the checkmark opens a window where the individual can answer your time clock question(s) and clock in, or clock out. With the card reader, the time clock appears next to the login area.

Chapter Sections

SECTION 1: Enable and Customize the Time Clock

SECTION 2: Clocking In and Out

SECTION 3: Time Clock Data

SECTION 4: Examples of Using the Time Clock and Waiting Room

WCONLINE Product Manual

The product manual is available completely online. To browse the manual, choose a chapter from list below or use the search tool to quickly search the entire manual.

CH 1: This Manual

CH 2: My Center Opens Today

CH 3: WCONLINE Login Page

CH 4: Text-Only & Mobile

CH 5: Schedule View, Navigation and Options

CH 6: Appointments

CH 7: Client Report Forms

CH 8: Administrators and Non-Administrators

CH 9: Blackout Times Management

CH 10: Blackout Times Examples

CH 11: Synchronous Online Meetings

CH 12: SSO and LDAP/S

CH 13: Card Reader Support

CH 14: Update Profile & Email Options

CH 15: Client & Record Management

CH 16: Schedule Management

CH 17: Staff & Resource Management

CH 18: Starting Availability Management

CH 19: Announcement Management

CH 20: Mass Email Tool

CH 21: System Statistics

CH 22: System Data Export

CH 23: Master Listings Report

CH 24: System Utilization

CH 25: Global System Settings

CH 26: Form Setup (Four Forms)

CH 27: Module Setup: Early Alerts/Flags

CH 28: Module Setup: Time Clock

CH 29: Module Setup: Survey

CH 30: Tips and Questions

CH 31: Support

CH 32: Terms of Service and Other Company Information

This manual applies to the current version of WCONLINE® and is constantly updated as new features are released.