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Schedule Management

Holiday and Closure Management

In Schedule Management (which you'll find under the "Schedule & Staff Management" section of the Welcome menu), you can create and edit existing schedules and schedule-related functions and settings. At the top of Schedule Management, you'll find a link to "Manage Holidays & Closures" which lets you set the days when your center (and schedule) is closed for holidays or expected and unexpected closures.  If you're wanting to make changes to a single staff or resource's schedule (as opposed to closing your entire center for a given day), you'll want to use Blackout Times Management.

Holiday and Closure Management

Add a New Holiday or Closure

In order to add a closure to your schedule or to all schedules, complete the form that appears at the top of the Holiday & Closure Management control panel.

SELECT A SCHEDULE: Select the schedule that you want to close.  If you want to apply the closure to all schedules, such as might be the case for holidays or for full institutional weather-related closures, set this to ADD TO ALL SCHEDULES.

DATE OR DATES OF HOLIDAY & CLOSURE: For a closure of a single day, select that day from the pop-up calendar that appears when you select the first box.  For a closure that spans multiple days, such as is typical for a spring break, select the last day of the closure from the pop-up calendar that appears when you select the second box.

Once you select SAVE, WCONLINE will no longer display that day on the schedule or on all schedules.  Note that WCONLINE never automatically cancels appointments.  Therefore, if there are appointments on the day you wish to close, cancel those first or send a mass email using the Mass Email Tool alerting all students to the unexpected center or institutional closure.

Existing Holidays & Closures

If you have existing holidays and closures on a schedule, you'll see those days listed in the "Existing Holidays & Closures" section of this control panel.  Days that appear in light gray have passed and days that appear in black are upcoming.  To re-open a day or a series of days, check the box that appears in front of the given day or days and then select the "Remove Selected Holidays & Closures" button.  If you want to remove all existing holidays and closures from an existing schedule, select the "Remove All Holidays and Closures from this Schedule" link that appears at the beneath the schedule's name in this section of Holiday & Closure Management.

Schedule Management

SECTION 1: Schedule Management Overview

SECTION 2: Add or Edit: Introductory Settings

SECTION 3: Add or Edit: Schedule Options

SECTION 4: Add or Edit: Client Scheduling Limits

SECTION 5: Add or Edit: Schedule-Related Emails

SECTION 6: Add or Edit: Non-Standard (A/B) Schedules

SECTION 7: Holiday and Closure Management

SECTION 8: FAQ (Email Delivery, Blank Schedules, Setup, and More)

WCONLINE Product Manual

The product manual is available completely online. Choose a chapter from the list below or use the search tool to perform a keyword search.

CH 1: Welcome


CH 2: Data Collection & Forms

CH 3: Access, Access Levels, and the Schedule

CH 4: Synchronous Online Meetings


CH 5: Update Profile & Email Options

CH 6: Client & Record Management

CH 7: Schedule Management

CH 8: Staff and Resource Management

CH 9: Starting Availability Management

CH 10: Blackout Times Management

CH 11: Announcement Management

CH 12: Mass Email Tool

CH 13: System Data Export

CH 14: Report: System Statistics

CH 15: Report: Master Listings

CH 16: Report: System Utilization

CH 17: Global System Settings

CH 18: Form Setup: System Forms

CH 19: Module Setup: Early Alerts & Flags

CH 20: Module Setup: Survey

CH 21: Module Setup: Time Clock


CH 22: Frequently Asked Questions

This manual applies to the current version of WCONLINE® and is constantly updated as new features are released.